Your marketing spend is governed.
Now govern the rest.
Bring R&D, IT, admin, travel and every other department's spend onto the platform that governs your marketing. Every request is checked against budget, quotes are compared in one place, contract rates are enforced, and every bill is matched before it reaches SAP.
Department budgets
Indirect spend · FY 2026–27
| Department | Budget | Committed | Available |
|---|---|---|---|
| R&D | $1.2M | $840K | $360K |
| IT | $900K | $900K | $0 |
| Customer Experience | $600K | $410K | $190K |
| Sales | $750K | $520K | $230K |
| Facilities & Admin | $450K | $305K | $145K |
| Total | $3.9M | $2.975M | $925K |
What counts as
indirect spend?
Indirect spend is everything a company buys to run the business, not to make the product it sells. It's spread across every department, many small vendors and many budget owners, which is why it's the hardest spend to control. Marketing is usually the largest share of it. That's where Brandintellé started.
Direct spend
- Goes into the product you sell
- Raw materials, components, packaging
- Managed by the supply chain team, usually in the ERP
Indirect spend
- Keeps the business running
- Marketing, IT, travel, facilities, services
- Owned by many departments, often in spreadsheets and email
RUNNING INDIRECT SPEND ON EXCEL AND EMAIL?
- Budgets are checked by hand in a spreadsheet before each purchase request
- Vendor quotes arrive by email and are compared manually
- Agreed contract rates live in files nobody checks against
- Goods and services are received, but the receipt or bill is logged weeks later
USING OTHER TOOLS?
- Procurement suites are built for buyers, not for the budget owners who spend
- The budget check still sits in a separate sheet
- Marketing runs on one system, every other department on another
- Travel and small bills are booked straight into the ERP, outside any budget
Three moments where
indirect money slips away
A department raises a purchase request
Someone checks the budget by hand in a spreadsheet. If the sheet is out of date, the request is approved anyway, or it waits days for an answer.
Spend approved without budgetA vendor is chosen
Quotes arrive by email and are compared by hand. The rate agreed in last year's contract sits in a file nobody opens, so the new PO goes out at a higher price.
Paying above the agreed rateThe books close for the month
Goods arrived and services were done, but nobody logged the receipt. Bills turn up two months late, and travel is booked straight into the ERP outside any budget. The month's provision is a guess.
Books closed on guessesBudgets for
every department.
Annual budgets by department, split by GL code and cost center, or by project code for R&D programs. Phase them by month, or import them from an Excel template.
R&D budget · $1.2M
By GL code, cost center and project · FY 2026–27
| GL code · Cost center | Project | Annual |
|---|---|---|
| 65010000 Testing & validationCC-RD-02 | PRJ-EV-07 | $520K |
| 65020000 Prototype partsCC-RD-01 | — | $380K |
| 65030000 Lab consumablesCC-RD-03 | — | $300K |
| R&D total | $1.2M |
Monthly phasing
✓ Phased $100K a month · 12 months = $1.2M
No budget,
no request.
A purchase request can’t be raised unless budget is available on that line, so the check finance did by hand in a spreadsheet now happens automatically.
New purchase request
PR-2026-0418 · Draft
Budget check
Quotes compared
in one place.
Send a brief with the scope and specifications. Vendors respond through a secure link and one-time password, with no account needed. You see every quote side by side, including the lowest, with its documents.
Quote comparison
Durability testing · EV battery pack · PRJ-EV-07
Agreed rates,
enforced.
A contract record for each vendor holds the rates, terms, and whether the contract is active or expired. Release several POs against one contract during the year. The system alerts you when a new request breaks an agreed rate or uses an expired contract.
Contract CT-2026-011 · Vendor A Labs
01 Apr 2026 → 31 Mar 2027 · Net 45
| Agreed rate | Rate |
|---|---|
| Durability test cycle | $1,150 / cycle |
| Thermal test | $2,300 / day |
POs released · $103,500 of $150,000
| PO 4500012301 | 40 cycles | $46,000 |
| PO 4500012388 | 30 cycles | $34,500 |
| PO 4500012420 | 20 cycles | $23,000 |
POs that match
your ERP.
One PO can carry several GL code and cost-center lines, exactly as SAP holds them, so finance never re-keys a PO.
PO 4500012455 · Northline IT Services
Approved by Anita Desai (CFO)
| Line | GL code · Cost center | Amount |
|---|---|---|
| Software licenses | 64010000 · CC-IT-01 | $18,000 |
| Cloud hosting | 64010100 · CC-IT-02 | $12,600 |
| Helpdesk support | 64020000 · CC-CX-01 | $7,400 |
| Total | $38,000 |
✓ Posted to SAP 3 lines, same GL codes and cost centers
Travel and small bills,
still on budget.
Travel booked on a prepaid portal and small admin bills are booked straight against a budget line, split across cost centers, without a PO.
SkyTrip Travel Portal · October
Statement $14,800 · Travel budget 63010000
| Cost center | Department | Amount |
|---|---|---|
| CC-SL-01 | Sales | $8,200 |
| CC-CX-01 | Customer Experience | $4,100 |
| CC-FA-01 | Facilities & Admin | $2,500 |
| Total | $14,800 |
✓ Posted to SAP · no PO required
Nothing paid
without proof of delivery.
Every bill must be linked to a goods receipt or service completion. Month-end provisions come from what was actually received, and are posted to SAP and reversed the next month. Vendors upload bills in the portal, and each bill is matched before posting.
Bill INV-MF-2291 · Metro Facilities
October facility maintenance · $9,450
Month-end provision · October
| Apex Testing | GRN-7781 | $12,000 |
| Vendor A Labs | SC-1050 | $8,600 |
| Provision | $20,600 |
✓ Posted to SAP · 31 Oct Reverses on 1st of next month
Every department’s spend,
one view.
Spend by department, GL code, cost center and vendor, against budget, next to your marketing spend.
Spend vs budget
All departments · FY 2026–27 to date
Top vendors · indirect
| Northline IT Services | $412K |
| SkyTrip Travel Portal | $126.8K |
| Vendor A Labs | $103.5K |
| Metro Facilities | $96K |
| Apex Testing | $58K |
From budget
to SAP
Sits above your ERP
Not replacing it
POs, provisions and bills post to SAP or your ERP. Your procurement team keeps its process.
Spend governance layer
API integrations available for custom connections.
Enterprise-grade security. Built in
Frequently asked
questions
Does this replace our procurement suite?
No. It governs each department's spend from budget to bill, and POs and bills post to SAP or your ERP. Your procurement team keeps its process.
Which departments can use it?
Any. Each department plans in its own structure: GL code, cost center, or project code.
What about travel and small bills without a PO?
They're booked straight against a budget line, split across cost centers.
Can we load our existing vendor contracts?
Yes. Each contract holds its rates, terms and status, and the system alerts you when a request breaks them.
Do vendors need an account?
No. They respond through a secure link and a one-time password.
Can we start with marketing and add departments later?
Yes. Most companies add one department at a time. Setup typically takes 2–3 months.