Choose the right vendor Quickly & Transparently
Inside one system with audit-ready records from Briefs to RFPs.
Marketing sourcing requires a different playbook
Procurement tools are optimized for cost and compliance. Marketing needs speed, creative evaluation, and brand alignment.
RUNNING SOURCING ON EMAIL & PPTs?
Briefs in PPTs. RFPs over email. No trail, no structure.
- Briefs sent as PPTs and emails to vendors
- RFPs disconnected from approved budgets
- Historical rates unavailable for negotiation
- No audit trail on vendor selection decisions
USING OTHER TOOLS?
Built for procurement. Not for marketing sourcing.
- Vendor selection delayed — no structured process
- No transparency in how vendors are evaluated
- Campaign briefs have no linkage to RFP process
- Approval flows built for procurement, not brand ops
Three moments where sourcing goes wrong
The brief goes out
It leaves as a PPT on email. Last year's rates aren't to hand, so you negotiate blind.
Premium rates, no benchmarkThe agency is chosen
The decision happens on calls, and the reason is written down nowhere.
A choice you can't defendThe plan changes
A revised plan arrives by email, and no one is sure which version was approved.
Paying for the wrong versionEvery campaign starts with a structured brief
Digital campaign briefs replace PPTs and emails. KPIs, deliverables, vendors, and budgets — all defined before the first vendor call. Set external KPIs vendors can see, and internal KPIs only your team sees.
Open or sealed. Your call, every round
Run each round open, where you see responses as they arrive, or sealed, where nothing opens until the deadline. Every round has its own dates and record.
Invite vendors. The brief stays inside
Invitations go to every selected vendor in one step. Confidential files never travel by email; vendors open them only inside the platform.
Every vendor answers in the same format
Vendors sign in with a one-time password and answer in the same five steps: scope coverage, quote with cost breakdown, value proposition, then submit. Once submitted, a response can't be changed.
Side-by-side. Scored. Documented.
Compare vendor proposals on a structured scorecard — pricing, scope, capability, and delivery. Every evaluation decision recorded with full rationale.
The right vendor, chosen transparently
Build structured vendor recommendations with scoring, rationale, and preference ranking — all documented inside the platform. The shortlist goes to leadership for approval in the same place.
Every RFP validated against approved budgets
No vendor can be selected beyond what has been budgeted and approved. Budget validation happens before the PO is ever raised. Once approved, the PO is raised in SAP or your ERP and the PO number comes back automatically.
Every decision
Fully traceable
From the first brief to the final PO — every stage is logged, time-stamped, and retrievable. Walk into any audit fully prepared. Every version of the agency's plan is kept, with who approved what.
Explore the platform yourself
A full clickable walkthrough of the Sourcing & Plan Approvals module — every workflow, every screen, as it really works.
Brief creation & KPI setting
Walk through building a structured campaign brief with external and internal KPIs.
RFP & vendor evaluation
See sealed bidding, side-by-side scoring, and vendor shortlisting in action.
Plan approvals & sign-off flow
Follow an approval from brief sign-off through to PO readiness.
From approved plan to purchase order
- 1Brief raised and budget validated
- 2Plan approved internally
- 3RFP sent to vendors
- 4Vendors submit proposals through secure access links
- 5Proposals compared and scored side by side
- 6Approval note tagged
- 7Purchase order issued
Built for enterprise scale: multiple budget buckets, brands and categories, all governed by pre-defined approval rules.
In your next review,
everything can change
Connects to your
sourcing ecosystem
Brandintellé connects to your ERP and vendor ecosystem — structuring sourcing data before it flows downstream.
Sourcing governance layer
API integrations available for custom connections.
Enterprise-grade security. Built in
Sourcing & Plan Approvals is where campaigns take shape
Once the budget is set, sourcing and planning turn intent into action — governed, traceable, and budget-linked from day one.
Frequently asked questions
Do we need an RFP for every activity?
No. Agencies already on contract send their plans straight for approval. Use RFPs where you compare quotes, such as outdoor, events and BTL.
Do vendors need an account?
No. Vendors get a secure link and sign in with a one-time password. No account set-up needed.
Will agencies have to change how they send plans?
Plans come in a standard Excel template that large agencies already work with.
Does it replace SAP or our procurement team?
No. Procurement still issues the PO. The approved plan creates the PO in SAP or your ERP, and the PO number comes back automatically.
Can we run sealed bids and multiple rounds?
Yes. Open rounds show responses as they arrive; sealed rounds keep them hidden until the deadline. Further rounds can be run for negotiation.
Can approvers sign off on their phone?
Yes, through the mobile app.