Confirm the work
automate the provisioning
Marketing finance provisioning — the missing link between execution and invoice.
Work gets done
Proof stays missing
The gap between execution and invoice is where money gets lost.
RUNNING MONTH-END ON EMAIL & EXCEL?
Finance closes on guesswork, not on verified data.
- Work completion records unstructured
- Sign-offs stuck in inboxes
- Provisions calculated by hand every month
- Audit trail rebuilt at year end
USING OTHER TOOLS?
Your ERP books the invoice, not the work before it.
- Your ERP sees the PO and the invoice, not monthly completion
- Provisions keyed in from agency emails
- Work done before the PO can't be provisioned
- Carry-forward amounts tracked in Excel
Three moments where month-end breaks down
Month-end: “How much ran this month?”
The invoice is weeks away, so finance chases marketing and marketing chases the agency.
Books closed on estimatesThe invoice arrives
It doesn't match what was provisioned, so someone reverses and rebooks it by hand.
Rework and reversalsYear-end
Withholding tax and carry-forwards are rebuilt from spreadsheets, and work done before the PO is missing.
Gaps the auditor findsEvery PO —
progress tracked digitally
Multiple active POs tracked with progress bars updated as agencies report — vendor, amount, period, and completion % all in one governed view. No spreadsheet. No email chase. Agencies report what ran each month, so provisions follow actual delivery, not guesses.
Vendors confirm work
Finance gets clean data
Vendors submit work completion directly on the platform — month, amount, remarks, and attachments all captured digitally. Finance receives a structured WC ID, billed amount, and bill-linked status instantly. No WhatsApp. No email.
Provisioning reviewed
Finalized in a batch
Accepted provisions reviewed and finalized in batch — with approval-limit governance at every stage. Finance edits, approves, and posts to ERP without manual intervention. Approve from the mobile app.
PO + Work Completion + Invoice
One connected flow
Every provisioning entry is linked to its PO — showing total PO amount, work completion to date, invoices posted, and open provisioning. Finance sees the full picture before approving any payment. When the invoice arrives, it's matched against what was already provisioned.
Withholding tax at year-end
governed and posted
Year-end withholding tax provisions (e.g. TDS in India) are reviewed, finalized and posted to your ERP inside Brandintellé. No separate process. No manual reconciliation at year close.
PO not raised yet
Still provisioned
Some activities happen before the PO is formally raised — emergency executions, delayed approvals, or advance requests. Brandintellé allows these to be provisioned, approved, and posted to ERP without waiting for the PO — so Finance can close books on time, every time.
Explore the platform yourself
A full clickable walkthrough of the Provisioning module — work completion, vendor submission, and ERP-ready month-end finalization.
Work completion tracking
See how every PO is tracked with live progress bars and vendor updates.
Vendor submission workflow
Walk through how vendors submit work completion with attachments.
Batch finalization & ERP posting
Follow a provisioning batch through approval to ERP posting.
In your next review,
everything can change
Provisioning data flows
directly into your ERP
Brandintellé sits above your procurement and ERP stack — structured provisioning data flows cleanly into your existing financial systems.
Provisioning governance layer
API integrations available for custom connections.
Enterprise-grade security. Built in
Provisioning is where work gets confirmed
Once execution is verified and proof is collected, provisioning confirms the work — linking completion to payment and giving finance clean, ERP-ready inputs.
Frequently asked questions
Why provision before the invoice arrives?
Agency invoices usually come a month or more after the work. Provisioning books the cost in the month the work happened, so the books show what actually ran.
Where do the numbers come from?
Vendors submit work completion against each PO every month — amount, remarks and attachments — on the platform.
Can we provision without a PO?
Yes. Work done before the PO is raised can be provisioned, approved and posted, so the books close on time.
Does it post to our ERP?
Yes. After approval under your approval limits, provisions are posted to your ERP.
What happens when the invoice arrives?
It's matched against the PO, the work completed and what was provisioned, so only the open balance remains.
Does it handle year-end withholding tax?
Yes. Withholding tax provisions (e.g. TDS in India) are reviewed, finalized and posted to the ERP inside the platform.